Administrative Assistant - Admin

Job Description

Health Advocates Network is currently seeking an Administrative Assistant to work at a facility in New York, NY. These are registry positions with our company.

Pay Rate: $24 / hour

Shift details:

• M-F 37.5 hours per week, TBD

1. Minimum Candidate Qualifications:
The candidate must have a minimum of:
a. Three years of experience in one or more of the following: Facilities, property or space management, warehouse and
inventory operations, fleet or parking management, telecommunications, mail room operations, printing, or records
management and retention experience.
b. Eligible to work in New York State
2. Job Description and Required Services:
The Office Services and Facilities Management Units are seeking a qualified facilities assistant to fulfill the role of Facilities
Management Administrator. The administrator will collaborate with the Director of Facilities and Operations to ensure that New
York City DFS operations operate efficiently and effectively. Person hired for the role will be expected to assist with space
planning, liaison, and vendor/contractor management; assist with the scheduling mailroom operations; oversee storage and
inventory operations; oversee maintenance and labor work; and collaborate with relevant internal and external partners on health
and safety operations.
Job Duties Include:
• Assist in coordinating office service operations, including office moves, staff relocations, workspace assignments,
workstation installations, and space utilization activities to ensure operational efficiency and continuity of services.
• Schedule, manage, and oversee conference room operations, shared workspace usage, and office activity logistics,
including communication of changes to staff and management.
• Serve in a support role as a liaison with building management and maintenance staff, assisting in coordinating and
resolving facility, safety, and workplace issues.
• Assist with administrative and operational support functions, including procurement documentation, mailroom and courier
coordination, recordkeeping, recycling and maintenance of schedules, logs, and reports.
• Assign and manage tasks within the ticketing system.
Preferred skills/qualifications:
• Experience in facilities operations, building services, space planning, or project management support.
• Three years of prior facilities or building management experience is preferred but not required, provided transferable
administrative and operational skills are demonstrated.
Notes:
Telecommuting is not allowable for this position.
DFS does not provide parking, but the office is accessible by mass transit

Benefits:
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K

If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Robert (Monday-Friday 8:30 AM-5:00 PM PST).